Image via Flickr creative commons from abulhussain
When you’re at work, one of your top priorities should be organisation. Without a good grasp of time management and personal organisation, important documents are likely to get mislaid and urgent deadlines will not be met. The same goes for when you’re looking for a job – you’ll have to demonstrate to your prospective employer just how organised you can be, not just within your job but also on a daily basis. For example, if you’re constantly running late, you will not make a great impression. Organisation counts for a lot, whatever job you’re in, but it’s even more important if your role is secretarial. So here are some tips to help you keep to an organised schedule.
Stay on task
Many people are fooled into thinking that if they multi-task they will be able to complete several tasks at once. The problem with multitasking however, is that your brain becomes distracted and then you find it harder to settle back into what you were originally working on. So forget procrastination, and forget trying to answer your email, finish off a phone call and research your next project. Stick to one task at a time and see it through to the end. Then once you’ve finished, cross it off and start the next item.
Write everything down
Making a to-do list before you leave the office each night can really help you to stay on schedule. When you arrive to work the next morning, instead of having to figure out what your tasks for the day ahead are, you’ll already have everything written down. If you can, prioritise each task so that you complete the urgent deadlines first and leave the more relaxing work until after lunch when your brain is feeling a little sleepy. Another good idea is to assign a time limit for each task, giving you a better idea of how much you will realistically be able to accomplish in one day. Tate secretarial jobs will require you to juggle many tasks at once, so keeping a written record of your to-do list will ensure you do not forget anything.
Use your time wisely
It’s perfectly natural to have off days every now and again. Although you may not feel like doing much work, you can actually make the best use possible of your time. Organisational tasks such as filing do not require much brain power so if you’re feeling a little off-colour, rather than spending an unproductive day desperately hoping your boss won’t notice that you’re on Facebook instead of doing your work, spend the day getting all of your documents and files in order. At least then you will not have to look far to access something on another working day where you are extremely busy.
Take a break
You may feel that you’re too busy to take your lunch break or that taking five minutes out of your hectic schedule to get some fresh air will slow you down. In actual fact taking a short break can have a positive effect. Just five minutes every few hours will help your brain to switch off and you’ll start to see a way through those problems. So instead of working yourself up into a frenzy and then losing motivation and energy towards the end of the day, take a couple of short breaks every few hours and you’ll have enough motivation to work until the end of the day and not leave the office feeling spent.