Your Guide To Keeping An Organised Schedule

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Image via Flickr creative commons from abulhussain

When you’re at work, one of your top priorities should be organisation. Without a good grasp of time management and personal organisation, important documents are likely to get mislaid and urgent deadlines will not be met. The same goes for when you’re looking for a job – you’ll have to demonstrate to your prospective employer just how organised you can be, not just within your job but also on a daily basis. For example, if you’re constantly running late, you will not make a great impression. Organisation counts for a lot, whatever job you’re in, but it’s even more important if your role is secretarial. So here are some tips to help you keep to an organised schedule.

Stay on task

Many people are fooled into thinking that if they multi-task they will be able to complete several tasks at once. The problem with multitasking however, is that your brain becomes distracted and then you find it harder to settle back into what you were originally working on. So forget procrastination, and forget trying to answer your email, finish off a phone call and research your next project. Stick to one task at a time and see it through to the end. Then once you’ve finished, cross it off and start the next item.

Write everything down

Making a to-do list before you leave the office each night can really help you to stay on schedule. When you arrive to work the next morning, instead of having to figure out what your tasks for the day ahead are, you’ll already have everything written down. If you can, prioritise each task so that you complete the urgent deadlines first and leave the more relaxing work until after lunch when your brain is feeling a little sleepy. Another good idea is to assign a time limit for each task, giving you a better idea of how much you will realistically be able to accomplish in one day. Tate secretarial jobs will require you to juggle many tasks at once, so keeping a written record of your to-do list will ensure you do not forget anything.

Use your time wisely

It’s perfectly natural to have off days every now and again. Although you may not feel like doing much work, you can actually make the best use possible of your time. Organisational tasks such as filing do not require much brain power so if you’re feeling a little off-colour, rather than spending an unproductive day desperately hoping your boss won’t notice that you’re on Facebook instead of doing your work, spend the day getting all of your documents and files in order. At least then you will not have to look far to access something on another working day where you are extremely busy.

Take a break

You may feel that you’re too busy to take your lunch break or that taking five minutes out of your hectic schedule to get some fresh air will slow you down. In actual fact taking a short break can have a positive effect. Just five minutes every few hours will help your brain to switch off and you’ll start to see a way through those problems. So instead of working yourself up into a frenzy and then losing motivation and energy towards the end of the day, take a couple  of short breaks every few hours and you’ll have enough motivation to work until the end of the day and not leave the office feeling spent.

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The best new productivity apps of 2013

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Image via Flickr creative commons from Heisenberg Media

It was once said of truly important inventions and ideas that “if you build it, they will come”. But the fact is that, in this era of constant innovation, which itself produces difficulties for people and organisations which are constantly looking to stay ahead of the game, it takes far more than simply having a good idea, concept or product to win over converts.

The fact is that people learn about new innovations at different stages in their development, and that can greatly affect the rate of their adoption. Even in a modestly-sized company, adoption of a new app can be affected by a variety of factors – not least the wide age spread of the people for whom it is intended.

Apps, therefore, have to be designed to be useable by all those who are likely to benefit from them – even older people who may therefore be less tech-savvy.

And with millions of app developers keen to make money by developing methods of helping people get more use from their mobile devices, there is plenty of potential for developing apps which can do things which have the capacity to make our lives so much easier.

But how do you find the best ones? Here, courtesy of Laptopmag.com, is a small selection of apps which are considered the best at helping people be more productive and do more business wherever they are:

– Quickoffice Pro: This is a way in which Microsoft Office word processing, spreadsheet and presentation documents can be edited, using even the most compact of devices running on the Android or iOS platforms. So in effect, it means users can take their work with them while they’re on the move, and even make presentations from a smartphone.

– Evernote: This is similar to having a personal assistant with you at all times, allowing you to take notes, take photos, produce to-do lists, and record voice reminders. It’s especially recommended for taking notes or pictures during a long meeting, but the most highly-lauded feature is the ability to make notes readable across a range of devices, so they can be accessed anytime, anywhere.

– CamCard Lite: No one carries a huge wedge of business cards around with them these days, especially when this app brings together the ability to take a picture of a business card, and then save the details it contains to the address book on the user’s tablet or smartphone.

All of these apps are available on a range of operating systems, but their adoption has particularly taken off among users of Apple devices – who are widely considered to be the most eager adopters of most forms of the latest technology.

– Lose It!: Finally, this is an app for those who are feeling guilty at having to sit at their desks all day, and want to keep a food diary of everything they eat. Then, they can add the details of what exercise they have taken, and the app will tot up how much of their calorie intake they have been able to work off. It might make grim reading for some – but to others it’s a compulsive aid to helping them stay healthy and, therefore, productive.

Anyone who uses apps to help them stay productive while on the go will also see the benefit of such products as Snugg iPad Mini cases, which will not only help them protect their treasured tablet or mini computers, but will also help them stand out from the crowd, and reduce the possibility of them being lost – along with all the valuable data and work aids which they contain.